Employee Laptop Usage Agreement

Employee name: _______________________ Employee ID: _______________________ Department: _______________________ Device model: _______________________ Asset tag: _______________________ Issue date: _______________________

Terms

1. The laptop remains company property at all times.
2. The employee is responsible for reasonable care, including physical security and prompt reporting of loss or theft.
3. The device must be used in accordance with the organisation's Acceptable Use Policy.
4. Full-disk encryption must remain enabled; the employee must not disable security controls.
5. Upon termination or role change, the laptop must be returned within 2 business days.

Employee responsibilities

• Keep the device in good working condition
• Install approved security updates within 7 days of notification
• Do not install unapproved software or share credentials
• Report incidents to IT within 24 hours

Return checklist

• Device powered off and physically returned
• Charger and accessories included
• Data backed up by employee (personal files removed)
• IT confirms wipe and inventory update

Employee signature: _______________________ Date: __________

IT representative: _______________________ Date: __________