IT Asset Register
Organisation: _______________________
Maintained by: IT Operations
Review cycle: Quarterly
Last updated: _______________________
Instructions
- Record every hardware, software licence, and SaaS subscription in this register.
- Assign a unique Asset ID and link each asset to a responsible owner.
- Update status on joiner, mover, and leaver events within 5 business days.
- Export this register for audit reviews.
Asset register
| Asset ID | Asset name | Category | Serial / Licence | Assigned to | Department | Location | Purchase date | Cost | Status | Notes |
|---|
| AST-001 | MacBook Pro 14" | Laptop | C02XXXX | Jane Smith | Engineering | Remote | 2025-03-01 | 2499 | In use | Primary dev machine |
| AST-002 | Dell Monitor 27" | Monitor | DL-MON-8821 | Jane Smith | Engineering | Remote | 2025-03-01 | 449 | In use | |
| AST-003 | Slack Business+ | SaaS | slack.com/acme | IT Admin | IT | Cloud | 2025-01-15 | 1200/yr | Active | 45 seats |
| AST-004 | | | | | | | | | | |
| AST-005 | | | | | | | | | | |
Status definitions
- In use — Assigned and actively used
- In stock — Available for assignment
- Repair — Sent for maintenance
- Retired — Decommissioned, pending disposal
- Lost — Missing, investigation open
Change log
| Date | Asset ID | Change | Updated by |
|---|
| | | |